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Fundraising Terms and Conditions

General terms and conditions of fundraising

The following terms and conditions apply to all Retraining of Racehorses (RoR) fundraisers. 

When I’m fundraising for RoR: 

  • I’ll give my best efforts to raise money for RoR. I’ll make clear to those who support my fundraising that the money I raise for RoR will be treated as a donation and used for RoR’s work.
  • I understand that donations are not generally refundable, even if I fail to take part in or withdraw from the event. 
  • I’ll notify RoR if my fundraising event date changes or is postponed so that they can update their records.
  • I will fundraise in a way that does not endanger or harm myself, any supporter or member of the public. I will follow any fundraising guidelines provided by RoR. 
  • I will respect privacy and not fundraise in a way that could be considered persistent or aggressive towards the public. 
  • I recognise that when I'm fundraising for RoR, my actions will be linked to RoR and their cause. I will not do anything to bring RoR’s name into disrepute. 
  • I acknowledge that RoR is unable to provide insurance for fundraising activity, and that I’m responsible for securing appropriate insurance cover if required for my fundraising activity. 
  • I will make sure that when I’m fundraising for RoR, RoR’s name and registered charity number (1084787) are displayed wherever possible. 
  • I will collect and pay to RoR (charity number 1084787) all money raised through my fundraising within three months of collecting it. 
  • I’m medically and physically fit and understand that I take part in this event at my own risk. RoR won’t be held responsible for any injury or illness related to my training or taking part in this event.   
  • I will get approval from RoR before using RoR's logo for marketing, external promotion and communications. 
  • I’ll get approval from RoR before approaching any companies, press or celebrities to support my activity. 
  • I will sign the relevant form for the use of collection tins, if required and ensure these are properly sealed with charity tin seals before collecting.
  • I will not collect donations door-to-door or in a public place without getting a collector's licence from my local authority or police.
  • I will not collect donations on private property without the owner's permission. This includes shops and pubs.
  • I won’t hold a raffle, lottery or prize draw unless it is permitted by Local Authority and Gambling Commission regulation. I understand that it’s my responsibility to ensure I understand the rules and regulations regarding raffles for fundraising.
  • I will not sell alcohol at any event without having the appropriate licence.
  • I will not sell goods or services using RoR’s name or logo without first contacting RoR and obtaining agreement to do so.
  • I will not state that my business (or any other business) will be donating to RoR without first contacting RoR and obtaining agreement.
  • I acknowledge that RoR cannot take responsibility for any losses or harm made through my activity or liability arising from my activity. 

RoR may update these Terms and Conditions from time to time. The terms shall be available on this website.

For those taking part in a fundraising event

  • I understand that the event is not organised by Retraining of Racehorses (RoR), but by a third-party event organiser. It’s my responsibility to read any terms and conditions issued by the event organiser and comply with these. 
  • I’m medically and physically fit and understand that I take part in this event at my own risk. RoR won’t be held responsible for any injury or illness related to my training or taking part in this event. 
  • I understand that RoR may need to share my name and email address with the event organiser and where necessary, with other third parties involved in the administration of the event.   
  • When the event organiser contacts me, I’ll complete their registration process because I understand this is required to confirm my entry. I understand that if I fail to do this before the deadline specified by RoR, I won’t be allowed to take part in the event and my place will be cancelled. My registration fee will also be non-refundable. 
  • I understand that the registration fee that I’ve paid is non-refundable under any circumstances and won’t be counted towards my fundraising target. 
  • I understand that my place can’t be transferred to another person or event.   
  • I commit to raising at least the fundraising target specified for my event. I’ll collect and pay all money I’ve raised to RoR within four weeks of the event.
  • I’m aware and acknowledge that RoR reserves its right to cancel my place in the event should I fail to comply with my agreed obligations or should I fail to meet my fundraising obligations to RoR’s satisfaction.   
  • I acknowledge that all funds raised for RoR are held on trust and I’m legally obliged to ensure that RoR receives the donated funds.
  • It can take eight to 10 weeks or more for a Gift Aid claim to be processed and for RoR to receive the money from HMRC. For this reason, I understand that Gift Aid won’t count towards my fundraising target. 
  • Any funds already raised on behalf of RoR, which have been paid or are payable to RoR, cannot be used towards my fundraising total for any future RoR events I sign up to. 
  • I understand that any fundraising previously raised for RoR (i.e before registering for the event) will not count towards reaching my minimum fundraising target.
  • If I’m unable to take part in this event, I’ll notify RoR by email as soon as possible. 

Photography disclaimer

There may be a photographer at this event. This means that photos or videos may be taken of you participating in the event.  

RoR may use these photographs or videos in marketing materials and communications for future events and fundraising; this will include online and print materials, for a period of up to five years. Sometimes we’ll also share these photographs and videos with fundraising partners and corporate partners to use in their own marketing to publicise our work and fundraising in aid of RoR.   

If you do not wish your photograph to be taken and/or used, please let us know so that we can make the necessary arrangements. If you have any questions about the use of these images and need more information, please contact [email protected].  

If you want to change your details at any time you can do so by emailing [email protected] or calling the team on 01488 648998.